Agenda and minutes

Overview and Scrutiny Commission
Monday, 5th June, 2017 5.30 pm

Venue: Room 10

Contact: Mrs KM Howard  01744 67(6106)

Items
No. Item

1.

Appointment of Chairman

Minutes:

*           Resolved that Councillor Baines be appointed as Chairman of the Overview and Scrutiny Commission.

2.

Appointment of Chairman for this meeting of the Overview and Scrutiny Commission

Minutes:

*           Resolved that Councillor Burns be appointed as Chairman for this meeting of the Overview and Scrutiny Commission.

 

Councillor Burns here took the Chair.

3.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Baines, L Glover and C Preston.

4.

Minutes of the meeting held on 24 April 2017 pdf icon PDF 73 KB

Minutes:

*           Resolved that the minutes of the meeting held on 24 April 2017, be signed and approved subject to the following amendment:

 

            (Not Present) amended to read ‘Reverend T Neylon – Roman Catholic Church and Reverend D Hall - Church of England’

5.

Declaration of Interest from Members

Minutes:

No Declarations of Interest from Members were made.

6.

Public Notice of Key Decisions pdf icon PDF 53 KB

Additional documents:

Minutes:

A report was submitted which updated the Overview and Scrutiny Commission on Key Decisions that the Cabinet expected to make. Members were informed that there were a number of Key Decisions expected to be made within areas which would be subject to each Scrutiny Panel’s key policies and strategy reviews.

 

A brief description of each Key Decision had been included in the report for Members to consider and identify any issues of particular relevance to be taken into account in the key policy/strategy reviews.

 

A Public Notice of Key Decisions published on 16 May 2017 was attached at Appendix 1 to the report.

 

*           Resolved that the report be noted.

7.

Terms of Reference pdf icon PDF 68 KB

Minutes:

A report was submitted which detailed the Terms of Reference of the Overview and

Scrutiny Commission as approved at Annual Council held on 17 May 2017.

 

The Commission is responsible for all Overview and Scrutiny functions on behalf of the Council, and in particular:

 

          To appoint and work with the individual Overview and Scrutiny Panels to develop and agree the annual Overview and Scrutiny work programme;

          Hold regular discussions with Scrutiny Chairmen, Cabinet Members and Strategic Directors to identify priority topics for consideration by Scrutiny;

          Identify and take responsibility for items that transcend the terms of reference       of, or that fall outside the remit of, the individual Panels;

          Consider the Council’s Budget Strategy and budget proposals made by the

Cabinet and decide if consultation or representations need to be made;

          Consider strategic Council policy decisions and decide if consultation or representations need to be made;

          To make representations to the Cabinet, and Council if necessary, on any issues or areas of concern arising from the overview and scrutiny process;

          To receive regular updates and communicate with the Transformation Board in their role of delivering the four borough level strategic objectives, sustainable health and social care, growing the economy, raising aspiration and ambition and being better connected.;

          Produce an Annual Overview and Scrutiny Report detailing all scrutiny activity for the year;

          Co-ordinate the Members’ Overview and Scrutiny learning programme to  facilitate continuous improvement of the overview and scrutiny function; and

          To receive regular updates on the activities of the Liverpool City Region Combined Authority and the Liverpool City Region Combined Authority Scrutiny Panel.

 

The Terms of Reference of the Audit and Financial Monitoring, Children and Young

People’s Services, Environment, Regeneration, Housing, Culture and Leisure,

Health and Adult Social Care and Safer Communities Overview and Scrutiny

Panels were also submitted for Members’ information.

 

It was noted that the Terms of Reference for Health and Adult Overview and Scrutiny Panel and Safer Communities would need to be amended to reflect updates to Boards.

 

*           Resolved that:


(1)        the report be noted; and

(2)        the Terms of References for Panels be considered as an item of business by each respective Panel.

 

8.

Composition of Overview and Scrutiny Panels pdf icon PDF 71 KB

Additional documents:

Minutes:

A report was submitted which allocated seats on the various Panels of the

Overview and Scrutiny Commission in order to comply with Section 15 of the Local Government and Housing Act 1989 and to make appointments to those seats in accordance with Section 16.

 

Under the terms of Section 15 of the Local Government and Housing Act 1989 where a Council is divided into different Political Groups in accordance with the

Local Government (Committees and Political Groups) Regulations 1990, as this one is, seats on all Committees have to be allocated to give effect to the following principles:

 

(a)        all the seats on Committee are not to be allocated to the same political group;

(b)        the majority of seats on a Committee should be allocated to the group which has the majority of the Authority's membership;

(c)        subject to (a) and (b) above, the total number of seats on

Committees must be allocated in proportion to the political strength on the Council; and

(d)        subject to (a), (b) and (c) above the number of seats on each Committee must be allocated in proportion to the political strength on the Council

 

The political make-up of the Council was reported as:

 

Labour 42 seats

Liberal Democrat 3 seats

Conservative 3 seats

 

Section 16 of the above Act provided that after the allocation of seats had been determined, that the seats be allocated to Political Groups. The seats are the property of the various Political Groups for appointment.

 

The appointment of Members in line with the wishes of the Groups was shown in the recommendations.

 

*           Resolved that:

 

(1)        in order to comply with Section 15 of the Local Government and Housing Act 1989, the seats on the following Panels be allocated as detailed below:

           

 Panel

 

Total

Lab

Lib Dem

 

Con

 (1)

Audit and Financial Monitoring Overview and Scrutiny

8

7

1

0

 (2)

Children and Young People’s Services Overview and Scrutiny

8

7

1

0

 (3)

Environment, Regeneration, Housing, Culture and Leisure Overview and Scrutiny

8

7

0

1

 (4)

Health and Adult Social Care  Overview and Scrutiny

10

9

0

1

 (5)

Safer Communities Overview and Scrutiny

8

7

0

1

 

 

42

37

2

3

 

(2)       in order to comply with Section 16 of the Local Government and Housing Act 1989, the appointments to those seats allocated in accordance with Section 15 be as shown below:

 

1.         Audit and Financial Monitoring

 

Lab   7        Councillors Charlton, Clarke, Deakin, Fletcher, Gill, Pritchard and Wiseman

LD     1        Councillor Pearl

 

2.         Children and Young People’s Services

 

                                      Lab   7        Councillors Charlton, Fletcher, Gomez-Aspron, L Glover, McCauley, Pearson and Roberts

                                               LD     1        Councillor Sims

                                               Co-opted   Reverend D Hall (Church of England)

                                               (Voting)     Reverend T Neylon (Roman Catholic)

Vacancy, Parent Governor (Primary)

Mr I Arnold, Parent Governor (Secondary)

                                                                  Vacancy, Parent Governor (Special)

                                                                 

3.         Environment, Regeneration, Housing, Culture and Leisure

 

  Lab   7        Councillors CD Banks, Bond, Cross, Cunliffe, Dyer, Ireland and McCauley

  Con  1        Councillor Mussell

 

4.         Health and Adult Social Care

                    

                                      Lab   9        Councillors CD  ...  view the full minutes text for item 8.

9.

Scrutiny Work Programme 2017/18

Minutes:

The Scrutiny Manager gave a verbal update on the Scrutiny Work Programme 2017/2018.

 

Members were informed that the consultation on the Scrutiny Work Programme was still underway. It was proposed, in order to progress the Work Programme that each Panel review the responses, decide a first topic for scrutiny review and report back their agreed first topic to the Commission.

 

*           Resolved that:

            (1)        the verbal update be noted; and

(2)        an update report on the Annual Scrutiny Work Programme 2017/2018 be brought to the next meeting of the Commission scheduled for 17 July 2017 detailing the first topic for Scrutiny Review from each Overview and Scrutiny Panel.

 

-oOo-