Venue: Room 10 - Town Hall
Contact: Mrs KM Howard 01744 67(6106)
Apologies for Absence
Apologies for Absence were received from Councillor McQuade, Pearson and Pritchard.
* Resolved that the minutes of the meeting held on 5 June 2017, be approved and signed.
Declaration of Interest from Members
No Declarations of Interest from Members were made.
report was submitted which updated the Overview and Scrutiny
Commission on Key Decisions that the Cabinet expected to make.
Members were informed that there were a number of Key Decisions
expected to be made within areas which would be subject to each
Scrutiny Panel’s key policies and strategy reviews.
A brief description of each Key Decision had been included in the report for Members to consider and identify any issues of particular relevance to be taken into account in the key policy/strategy reviews.
A Public Notice of Key Decisions published on 20 June 2017 was attached at Appendix 1 to the report.
* Resolved that the report be noted.
Councillor Pearl left the meeting during discussion of the following item.
2020 Vision and Transformation Update
· The Chief Executive has been invited to attend the meeting.
The Chief Executive was present
at the meeting to give an update presentation on 2020 Vision and
· Background 2015/16;
· Key issues for Chief Executive;
· The 20/20 Vision Results;
· St Helens Council Current Position;
· Key Point for Change;
· January 2017 ;
o Formulising the three delivery programmes
o In Practical Terms
· St Helens Cares;
o Aims and Objectives
o Design Delivery Team
o Practical Activity
· Growing the Economy;
o Ambassador Programme
· The Budget; and
o What Statutory Minimum Means
o Joint Portfolios
o Background from Chief Executive
o View now
The Commission raised questions with regards to the decision to disband the Transformation Board and the impact that this may have on progressing change within the Council and in ensuring oversight from Members on the change agenda, the scrutiny process regarding the People’s Board and the outcome of the work on the review of the library service and how this would now progress.
These questions were
answered at the meeting.
(1) the verbal report and presentation be noted;
(2) the Chief Executive be thanked for his attendance.
Draft Communications Strategy
· The Head of Communication and Head of Governance and City Region Liaison have been invited to attend the meeting.
The Head of Corporate Communications was present at the meeting to present the Draft Communications Strategy.
The presentation detailed the following:
· Changes Required over the next three years;
· Examples of the shift; and
· Communications strategy to 2020.
raised questions with regards to the budget for implementation of
the Communication Strategy, St Helens First and political
engagement, internal marketing of the Communications Strategy,
integration of semi-official Council social media groups into the
strategy and process and timescale for adoption and implementation
of the strategy.
* Resolved that:
(1) the report be noted;
the Head of
Corporate Communications be thanked for her
a summary document be provided to
Members on the
Councillor Bond left the meeting during discussion of the following item.
Liverpool City Region Combined Authority (LCRCA)
· Cabinet Member for Liverpool City Region Liaison, Councillor Long has been invited to attend the meeting.
The Cabinet Member for Liverpool City Region Engagement, Councillor Long and Head of Governance/City Region Liaison were present at the meeting to give Members an update on the LCRCA.
Councillor Long explained his role as Cabinet Member for Liverpool City Region Engagement and gave an overview on progress made with regards to LCRCA Governance and on the Liverpool City Region Metro Mayor’s ‘100 Day Plan’.
The Commission raised
questions with regards to addressing the under representation of
woman on the announced appointments of advisors and outside body
representatives, communication regarding the content of the 100 Day
Plan, evidence to support the Metro Mayors pledge of ‘no
borough left behind’ and attendance and representation
These questions were answered at the meeting and concerns noted.
The Overview and Scrutiny Commission were informed
that there was a Scrutiny Development Day for the Liverpool City
Region (LCR) on 19 July 2017 and a LCR Scrutiny meeting scheduled
for 26 July 2017.
* Resolved that:
the report be noted; and
(2) Councillor Long and the Head of Governance/City Region Liaison be thanked for their attendance.
A draft report was
submitted which informed the Overview and Scrutiny Commission of
the Scrutiny Review of Infant Feeding Strategy 2016-19
(2) the final reports be submitted to Cabinet.
draft report was submitted and presented by the Chairman of the
Overview and Scrutiny Commission, which sought approval for the
Overview and Scrutiny Annual Report 2016/17.
In accordance with the Council’s Constitution, the Overview and Scrutiny
Commission must report annually to Council on its working and that of its Panels in
2016/17, and make recommendations for further Work Programmes
and amended work methods, if appropriate.
(1) the Overview and Scrutiny Annual Report 2015/2016 be
(2) the report be submitted to the next meeting of Council.
report was submitted and outlined by the Scrutiny Manager which
updated Members on the Scrutiny Work Programme 2016/2017.
report detailed the results of consultation undertaken to assist
Members in their selection of topic areas for inclusion in the Work
Work Programme had been developed by taking into account:
· Corporate priorities and objectives, including the Cabinet’s Key Decisions;
· Partnership strategic priorities and objectives; and
·The interests and concerns of Members, Council Officers, members of the public and other stakeholders such as community and voluntary groups and local businesses
The Overview and Scrutiny Commission was requested to examine a list of suggested topics which had been submitted for possible inclusion in the Work Programme that had been received from the following stakeholders:
· Consultation with Strategic Directors and Cabinet Members
· The Council’s Overview and Scrutiny Panels
· Consultation with Partners
· Correspondence to all Head Teachers
·Consultation with St Helens Healthwatch
Since the last meeting of the Commission, each Scrutiny Panel Chair had met with Chief Officers and Portfolio Holders to discuss and agree topic areas for the Scrutiny Work Programme for 2017/18. These were detailed in the report at Paragraph 4.4.
It was important that the Work Programme allowed sufficient space to accommodate one off reviews and any urgent topics that may arise during the year.
* Resolved that:
The report be
The Overview and
Scrutiny Commission agreed the Scrutiny Work Programme 2017/18 as
a. Overview and Scrutiny Commission
· Review of Current Scrutiny Function
· Review of Portfolio Spending Plan 2018/19
Liverpool City Region Combined Authority
b. Audit and Financial Monitoring Overview and Scrutiny Panel
Budget and Performance
c. Children and Young People’s Service Overview and Scrutiny Panel
· Voice of the Child (listening to Children in Schools and Academies)
· School Trading Services including Academies
· School Property Services – Truline contract and charges
· Speech Therapy Services – performance of young boys
· Emergency Duty Team – delivery of frontline services
· In borough provision for children with disabilities – SEN referral times into services and out of borough pressures
· Effectiveness of provision of Sexual Health Support for young people in the Community via the TAZ team
· Looked After Children – Return rates performance and budget overspends, front door arrangements
· Children’s Safeguarding – role of Scrutiny
· NEET – Careers Advice and Guidance / our offer/those unknown to the service
Regional Adoption Agency –
d. Environment, Regeneration, Housing, Culture and Leisure Overview and Scrutiny Panel
· Recycling Green Bin Levy
· Town Centre Strategy
· Service Charges for Owner Occupiers within retirement Villages
· Occupational therapy assessment and timescales
· Leisure and review of Libraries
· Cultural Offer – Heart of Glass
Draft Local Plan – how existing
policies accommodate healthier living access to different modes of
transport and making best use of sustainable transport
e. Health and Adult Social Care Overview and Scrutiny Panel
· Mental Health Services – 5BT/Mind Matters Performance of Referral Process
· Impact of Budget decisions on delivery of services
· Support for Adults with Disabilities – access to work ... view the full minutes text for item 19.