Agenda and minutes

Overview and Scrutiny Commission
Monday, 17th July, 2017 5.30 pm

Venue: Room 10

Contact: Mrs KM Howard  01744 67(6106)

Items
No. Item

10.

Apologies for Absence

Minutes:

Apologies for Absence were received from Councillor McQuade, Pearson and Pritchard.

11.

Minutes of the meeting held on 5 June 2017 pdf icon PDF 73 KB

Minutes:

*           Resolved that the minutes of the meeting held on 5 June 2017, be approved and signed.

12.

Declaration of Interest from Members

Minutes:

No Declarations of Interest from Members were made.

13.

Public Notice of Key Decisions pdf icon PDF 54 KB

Additional documents:

Minutes:

A report was submitted which updated the Overview and Scrutiny Commission on Key Decisions that the Cabinet expected to make. Members were informed that there were a number of Key Decisions expected to be made within areas which would be subject to each Scrutiny Panel’s key policies and strategy reviews.

A brief description of each Key Decision had been included in the report for Members to consider and identify any issues of particular relevance to be taken into account in the key policy/strategy reviews.

 

A Public Notice of Key Decisions published on 20 June 2017 was attached at Appendix 1 to the report.

 

*           Resolved that the report be noted.

 

Councillor Pearl left the meeting during discussion of the following item.

 

14.

2020 Vision and Transformation Update

·         The Chief Executive has been invited to attend the meeting.

Minutes:

The Chief Executive was present at the meeting to give an update presentation on 2020 Vision and Transformation.

The presentation detailed the following:

 

·         Background 2015/16;

·         Key issues for Chief Executive;

·         The 20/20 Vision Results;

·         St Helens Council Current Position;

·         Key Point for Change;

·         January 2017 ;

o   Formulising the three delivery programmes

o   In Practical Terms

·         St Helens Cares;

o   Aims and Objectives

o   Design Delivery Team

o   Practical Activity

·         Growing the Economy;

o   Ambassador Programme

o   Arts/Culture

·         The Budget; and

o   What Statutory Minimum Means

o   Joint Portfolios

·         Communications

o   Background from Chief Executive

o   View now

 

The Commission raised questions with regards to the decision to disband the Transformation Board and the impact that this may have on progressing change within the Council and in ensuring oversight from Members on the change agenda, the scrutiny process regarding the People’s Board and the outcome of the work on the review of the library service and how this would now progress.

 

These questions were answered at the meeting.

*           Resolved that:

(1)        the verbal report and presentation be noted; and

            (2)        the Chief Executive be thanked for his attendance.

 

15.

Draft Communications Strategy

·         The Head of Communication and Head of Governance and City Region Liaison have been invited to attend the meeting.

Minutes:

The Head of Corporate Communications was present at the meeting to present the Draft Communications Strategy.

 

The presentation detailed the following:

 

·         Context;

·         Changes Required over the next three years;

·         Examples of the shift; and

·         Communications strategy to 2020.

 

The Commission raised questions with regards to the budget for implementation of the Communication Strategy, St Helens First and political engagement, internal marketing of the Communications Strategy, integration of semi-official Council social media groups into the strategy and process and timescale for adoption and implementation of the strategy.

These questions were answered at the meeting.

 

*           Resolved that:

 

(1)       the report be noted;

(2)       the Head of Corporate Communications be thanked for her
           attendance; and

(3)       a summary document be provided to Members on the 
           Communication Strategy.

 

Councillor Bond left the meeting during discussion of the following item.

 

16.

Liverpool City Region Combined Authority (LCRCA)

·         Cabinet Member for Liverpool City Region Liaison, Councillor Long has been invited to attend the meeting.

Minutes:

The Cabinet Member for Liverpool City Region Engagement, Councillor Long and Head of Governance/City Region Liaison were present at the meeting to give Members an update on the LCRCA.

 

Councillor Long explained his role as Cabinet Member for Liverpool City Region Engagement and gave an overview on progress made with regards to LCRCA Governance and on the Liverpool City Region Metro Mayor’s ‘100 Day Plan’.

 

The Commission raised questions with regards to addressing the under representation of woman on the announced appointments of advisors and outside body representatives, communication regarding the content of the 100 Day Plan, evidence to support the Metro Mayors pledge of ‘no borough left behind’ and attendance and representation for
St Helens at LCRCA meetings.

Members raised their concerns regarding the reported lack of support for gender balance from the LCRCA Leaders and the Metro Mayor’s agenda becoming ‘Liverpool Centric’ and agreed the importance in ensuring that St Helens was represented at meetings.

 

These questions were answered at the meeting and concerns noted.

 

The Overview and Scrutiny Commission were informed that there was a Scrutiny Development Day for the Liverpool City Region (LCR) on 19 July 2017 and a LCR Scrutiny meeting scheduled for 26 July 2017.

Councillor Baines reported he would continue to update to Members on the Scrutiny of City Region and invited Members to email any questions/issues for him to raise at these meetings.

 

*           Resolved that:

 

(1)        the report be noted; and

(2)        Councillor Long and the Head of Governance/City Region Liaison be thanked for their attendance.

 

17.

Scrutiny Review - Infant Feeding Strategy 2016 - 2019 pdf icon PDF 172 KB

Minutes:

A draft report was submitted which informed the Overview and Scrutiny Commission of the Scrutiny Review of Infant Feeding Strategy 2016-19

The report detailed the background and context, findings, conclusion and recommendations of the review.

 

*           Resolved that:

(1)        the reports be noted; and

 

            (2)        the final reports be submitted to Cabinet.

 

18.

Draft Scrutiny Annual Report pdf icon PDF 1 MB

Minutes:

The draft report was submitted and presented by the Chairman of the Overview and Scrutiny Commission, which sought approval for the Overview and Scrutiny Annual Report 2016/17.

In accordance with the Council’s Constitution, the Overview and Scrutiny

Commission must report annually to Council on its working and that of its Panels in

2016/17, and make recommendations for further Work Programmes and amended work methods, if appropriate.

*           Resolved that:

(1)        the Overview and Scrutiny Annual Report 2015/2016 be approved; and

(2)        the report be submitted to the next meeting of Council.

 

19.

Update on Scrutiny Work Programme 2017/18 pdf icon PDF 92 KB

Minutes:

A report was submitted and outlined by the Scrutiny Manager which updated Members on the Scrutiny Work Programme 2016/2017.

The report detailed the results of consultation undertaken to assist Members in their selection of topic areas for inclusion in the Work Programme 2016/2017.

The Work Programme had been developed by taking into account:

· Corporate priorities and objectives, including the Cabinet’s Key Decisions;

· Partnership strategic priorities and objectives; and

·The interests and concerns of Members, Council Officers, members of the public and other stakeholders such as community and voluntary groups and local businesses

 

The Overview and Scrutiny Commission was requested to examine a list of suggested topics which had been submitted for possible inclusion in the Work Programme that had been received from the following stakeholders:

 

· Consultation with Strategic Directors and Cabinet Members

· The Council’s Overview and Scrutiny Panels

· Consultation with Partners

· Correspondence to all Head Teachers

·Consultation with St Helens Healthwatch

 

Since the last meeting of the Commission, each Scrutiny Panel Chair had met with Chief Officers and Portfolio Holders to discuss and agree topic areas for the Scrutiny Work Programme for 2017/18. These were detailed in the report at Paragraph 4.4.

 

It was important that the Work Programme allowed sufficient space to accommodate one off reviews and any urgent topics that may arise during the year.

 

*           Resolved that:

 

(1)  The report be noted;

(2)  The Overview and Scrutiny Commission agreed the Scrutiny Work Programme 2017/18 as follows:-

a.    Overview and Scrutiny Commission

·         Review of Current Scrutiny Function

·         Review of Portfolio Spending Plan 2018/19

·         Liverpool City Region Combined Authority Updates

b.    Audit and Financial Monitoring Overview and Scrutiny Panel

·          Budget and Performance Monitoring

c.    Children and Young People’s Service Overview and Scrutiny Panel

·          Voice of the Child (listening to Children in Schools and Academies)

·          School Trading Services including Academies

·          School Property Services – Truline contract and charges

·          Speech Therapy Services – performance of young boys

·          Emergency Duty Team – delivery of frontline services

·          In borough provision for children with disabilities – SEN referral times into services and out of borough pressures

·          Effectiveness of provision of Sexual Health Support for young people in the Community via the TAZ team

·          Looked After Children – Return rates performance and budget overspends, front door arrangements

·          Children’s Safeguarding – role of Scrutiny

·          NEET – Careers Advice and Guidance / our offer/those unknown to the service

·          Regional Adoption Agency – Progress Outcomes

d.    Environment, Regeneration, Housing, Culture and Leisure Overview and Scrutiny Panel

·          Recycling Green Bin Levy

·          Homelessness

·          Town Centre Strategy

·          Service Charges for Owner Occupiers within retirement Villages

·          Occupational therapy assessment and timescales

·          Leisure and review of Libraries

·          Cultural Offer – Heart of Glass

·          Draft Local Plan – how existing policies accommodate healthier living access to different modes of transport and making best use of sustainable transport

e.    Health and Adult Social Care Overview and Scrutiny Panel

·          Mental Health Services – 5BT/Mind Matters Performance of Referral Process

·          Impact of Budget decisions on delivery of services

·          Support for Adults with Disabilities – access to work  ...  view the full minutes text for item 19.