Agenda and minutes

Overview and Scrutiny Commission
Monday, 4th June, 2018 5.30 pm

Venue: Room 10 - Town Hall

Contact: Mrs KM Howard  01744 67(6106)

Items
No. Item

1.

Appointment of Chairman

Minutes:

*           Resolved that Councillor Baines be appointed as Chairman of the

Overview and Scrutiny Commission.

 

Councillor Baines here took the Chair.

 

The Chairman welcomed Members to the first meeting of the Overview and Scrutiny Commission in the municipal year 2018/2019.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Charlton, Fulham, C Preston and L Preston.

3.

Minutes of the meeting held on 23 April 2018 pdf icon PDF 59 KB

Minutes:

*           Resolved that the minutes of the meeting held on 23 April 2018, be approved and signed.

4.

Declaration of Interest from Members

Minutes:

No Declarations of Interest from Members were made.

5.

Public Notice of Key Decisions pdf icon PDF 55 KB

Additional documents:

Minutes:

A report was submitted which updated the Overview and Scrutiny Commission on Key Decisions that the Cabinet expected to make.

 

A brief description of each Key Decision had been included in the report for Members to consider and identify any issues of particular relevance to be taken into account in the key policy/strategy reviews.

 

A Public Notice of Key Decisions published on 22 May 2018 was attached at Appendix 1 to the report.

 

*           Resolved that the report be noted.

6.

Terms of Reference pdf icon PDF 68 KB

Minutes:

A report was submitted which detailed the Terms of Reference of the Overview and

Scrutiny Commission as approved at Annual Council held on 16 May 2018.

 

The Commission is responsible for all Overview and Scrutiny functions on behalf of the Council, and in particular:

 

        To appoint and work with the individual Overview and Scrutiny Panels to develop and agree the annual Overview and Scrutiny work programme.

 

        Hold regular discussions with Scrutiny Chairmen, Cabinet Members and Strategic Directors to identify priority topics for consideration by Scrutiny.

 

        Identify and take responsibility for items that transcend the terms of reference of, or that fall outside the remit of, the individual Panels.

 

        Consider the Council’s Budget Strategy and budget proposals made by the Cabinet and decide if consultation or representations need to be made.

 

        Consider strategic Council policy decisions and decide if consultation or representations need to be made.

 

        To make representations to the Cabinet, and Council if necessary, on any issues or areas of concern arising from the overview and scrutiny process.

 

        To have strategic oversight on delivering the four borough level strategic objectives; sustainable health and social care, growing the economy, raising aspiration and ambition and being better connected.

 

        Produce an Annual Overview and Scrutiny Report detailing all scrutiny activity for the year.

 

        Co-ordinate the Members’ Overview and Scrutiny learning programme to facilitate continuous improvement of the overview and scrutiny function.

 

        To receive regular updates on the activities of the Liverpool City Region Combined Authority and the Liverpool City Region Combined Authority Scrutiny Panel.

 

The Terms of Reference of the Audit and Financial Monitoring, Children and Young

People’s Services, Environment, Regeneration, Housing, Culture and Leisure,

Health and Adult Social Care and Safer Communities Overview and Scrutiny

Panels were also submitted for Members’ information.

 

The Scrutiny Manager proposed a minor amendment to the Audit and Financial Monitoring Overview and Scrutiny Panel’s terms of reference to remove reference to the Internal Audit Plan being a three year plan.

 

*           Resolved that:


(1)        the report be noted;

 

(2)        the Terms of References for Panels, with the inclusion of the amendment proposed, be considered as an item of business by each respective Panel.

7.

Composition of Overview and Scrutiny Panels pdf icon PDF 70 KB

Minutes:

A report was submitted which allocated seats on the various Panels of the

Overview and Scrutiny Commission in order to comply with Section 15 of the Local Government and Housing Act 1989 and to make appointments to those seats in accordance with Section 16.

 

Under the terms of Section 15 of the Local Government and Housing Act 1989 where a Council is divided into different Political Groups in accordance with the

Local Government (Committees and Political Groups) Regulations 1990, as this one is, seats on all Committees have to be allocated to give effect to the following principles:

 

(a)        all the seats on Committee are not to be allocated to the same political group;

(b)        the majority of seats on a Committee should be allocated to the group which has the majority of the Authority's membership;

(c)        subject to (a) and (b) above, the total number of seats on

Committees must be allocated in proportion to the political strength on the Council; and

(d)        subject to (a), (b) and (c) above the number of seats on each Committee must be allocated in proportion to the political strength on the Council

 

The political make-up of the Council was reported as:

 

Labour 41 seats

Liberal Democrat 3 seats

Conservative 3 seats

Independent 1 Seat

 

Section 16 of the above Act provided that after the allocation of seats had been determined, that the seats be allocated to Political Groups. The seats are the property of the various Political Groups for appointment.

 

The appointment of Members in line with the wishes of the Groups was shown in the recommendations.

 

*           Resolved that:

 

(1)  in order to comply with Section 15 of the Local Government and Housing Act 1989, the seats on the following Panels be allocated as detailed below:

 

 

Panel

Total

Lab

Lib Dem

Con

 

Ind

1.

Audit and Financial Monitoring Overview and Scrutiny Panel

 

8

7

1

0

0

2.

Children and Young People’s Services Overview and Scrutiny Panel

 

8

7

1

0

0

3.

Environment, Regeneration, Housing, Culture and Leisure Overview and Scrutiny Panel

 

8

7

0

1

0

4.

Health and Adult Social Care Overview and Scrutiny Panel

 

10

9

0

1

0

5.

Safer Communities Overview and Scrutiny Panel

 

8

7

0

1

0

 

TOTALS

42

37

2

3

0

 

 

(2)  in order to comply with Section 16 of the Local Government and Housing Act 1989, the appointments to those seats allocated in accordance with Section 15 be as shown below:

 

         Audit and Financial Monitoring Overview and Scrutiny Panel

 

Lab

7

Councillors

Cunliffe, Gill, McCauley, Pritchard, Uddin, Sweeney and Wiseman

LD

1

Councillor

Pearl

         Children and Young People’s Services Overview and Scrutiny Panel

 

Lab

7

Councillors

Charlton, Grunewald, Groucutt, Gomez-Aspron, Murphy, Uddin and Sweeney

LD

1

Councillor

Sims

 

Co-opted (voting)

 

 

 

 

Vacancy (Church of England)

Mr C Williams (Roman Catholic Church)

Mrs P Burke, Parent Governor (Primary)

Mr I Arnold, Parent Governor (Secondary)

Ms J Leybourne, Parent Governor (Special)

 

Environment, Regeneration, Housing, Culture and Leisure Overview and Scrutiny Panel

 

Lab  ...  view the full minutes text for item 7.

8.

Scrutiny Review of the Council's Review of Recycling and Waste Services pdf icon PDF 143 KB

(Referral from Cabinet held on 21 February 2018)

Minutes:

At a meeting of Cabinet held on 21 February 2018, the report on Council’s review of recycling and waste collection service was referred to Scrutiny for further consideration prior to a decision being made.

 

A cross party Task and Finish Group was formed to examine the findings and various options set out in the report during which, the Task Group heard evidence from the Strategic Director of Place Services, Senior Council Officers, the Cabinet Member for Green, Smart and Sustainable Borough, the Chief Executive of Merseyside Waste Recycling Authority and the Waste and Disposal Strategy Manager from Wigan.

 

In addition to consideration of the Cabinet report, the Task Group examined the various issues submitted by elected members and members of the public via the press, social media and written representations.

 

The findings, conclusions and recommendations to Cabinet were detailed in the report. The Summary of Findings was attached to the report at Appendix 1.

 

*           Resolved that:

(1)        the report be noted; and

 

(2)        the final report be submitted to Cabinet.

 

9.

Scrutiny Work Programme 2018/19

Minutes:

The Scrutiny Manager gave a verbal update on the Scrutiny Work Programme 2018/2019.

 

Members were informed that the consultation on the Scrutiny Work Programme was underway. It was proposed, in order to progress the Work Programme that each Panel review the responses, decide a first topic for scrutiny review and report back their agreed first topic to the Commission.

 

*           Resolved that:

            (1)        the verbal update be noted; and

(2)        an update report on the Annual Scrutiny Work Programme 2018/2019 be brought to the next meeting of the Commission scheduled for 16 July 2018 detailing a draft work programme for Scrutiny Review from each Overview and Scrutiny Panel.

 

-oOo-