Agenda and minutes

Overview and Scrutiny Commission
Monday, 7th January, 2019 5.30 pm

Venue: Room 10 - Town Hall

Contact: Mrs KM Howard  01744 676106

Webcast: View the webcast

Items
No. Item

24.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillors Grunewald, Haw and McQuade and Mr D Thorpe.

25.

Minutes of the meeting held on 1 October 2018 pdf icon PDF 79 KB

Additional documents:

Minutes:

*           Resolved that the minutes of the meeting held on 1 October 2018, be approved and signed.

26.

Declaration of Interest from Members

Additional documents:

Minutes:

No Declarations of Interest from Members were made.

27.

Public Notice of Key Decisions pdf icon PDF 58 KB

Additional documents:

Minutes:

A report was submitted which updated the Overview and Scrutiny Commission on Key Decisions that the Cabinet expected to make.

 

A brief description of the Key Decision had been included in the report for Members to consider and identify any issues of particular relevance to be taken into account in the key policy/strategy reviews.

 

A Public Notice of Key Decisions published on 11 December 2018 was attached at Appendix 1 to the report.

 

*           Resolved that the report be noted.

 

28.

Appointment of Chairman - Health and Adult Social Care Panel pdf icon PDF 50 KB

Additional documents:

Minutes:

At the meeting of the Overview and Scrutiny Commission held on 4 June 2018, in order to comply with Section 15 of the Local Government and Housing Act 1989 and to make appointments to those seats in accordance with Section 16, the Commission considered the allocation of seats on the various Panels of the Overview and Scrutiny Commission.

As part of this process, the Overview and Scrutiny Commission also considered the appointment of Chairman to these Panels. At this meeting, it was resolved that Councillor J Banks be appointed as Chairman to the Health and Adult Social Care Panel.

 

Subsequently, in December 2018, Councillor J Banks was appointed as Cabinet Member for Better Health, the result of which required her to step down as a Panel Member of the Health and Adult Social Care Panel; thus leaving a Chairman vacancy on this Panel.

The Commission was requested to consider the appointment of Chairman to this Panel.

 

*           Resolved that Councillor D Banks be appointed as Chairman for the Health and Adult Social Care Panel.

29.

Economy Board

·         Councillor D Long, Leader of the Council and Mike Palin, Chief Executive have been invited to attend the meeting.

Additional documents:

Minutes:

The Chief Executive, Mike Palin had been invited to the meeting to give a presentation to  Members on the Economy Board, the Leader of the Council, Councillor D Long was also present at the meeting for this item.

The Chief Executive gave Members an overview on the establishment of the Economy Board, its membership, its role and objectives, and informed the Commission on what the Board had achieved since its establishment in 2016; and what it aimed to achieve going forward.

 

As part of the update report to the Commission, a presentation was given to Members which detailed the following:

 

·         Perception is Wrong

·         Haydock Green;

·         Movianto End User;

·         Florida Farm;

·         Additional Development;

·         Parkside Phase 1;

·         Mere Grange Extension;

·         The Plan – The Core itself;

·         Linkway West / Bowling Alley and Leisure Complex;

·         Waterside Urban Village – St Helens South;

·         Vulcan Works – Newton le Willows;

·         Moss Nook – St Helens South;

·         Sutton Industrial Site – St Helens South; and

·         Cowley Works – St Helens North.

 

The Commission raised questions which were answered at the meeting in relation to the Economy Board’s membership and its further growth and integration, scrutiny’s role and on the sustainability and future plans for the use of Council officer and administrative support for the Board.

It was agreed by the Commission that the developments reported within the presentation were positive steps forward for the borough however; the importance in ensuring the infrastructure was also considered and created to support the investment and developments within the borough was raised.

 

*           Resolved that:

 

(1)          the update and presentation be noted;

(2)          a further update be brought to a future meeting of the Commission; and

(3)          the Chief Executive and Councillor D Long be thanked for their attendance at the meeting.

30.

Update on Scrutiny Work Programme 2018/19 pdf icon PDF 68 KB

Additional documents:

Minutes:

The Overview and Scrutiny Commission was encouraged to review the work programme on a regular basis to ensure it remained timely and relevant.

An update on the Work Programme 2018/19 was outlined within the report.

 

Environment, Housing, Culture and

Leisure Overview and Scrutiny Panel

The Chair of this Panel, Councillor Bond reported that the response from the Cabinet and findings from the Task and Finish Group on Scrutiny Review of Charges for Owner Occupiers within Retirement Villages had been presented to the residents involved.

It was reported that the feedback session had led to further issues being raised which the Task and Finish Group would be investigating.

Audit and Financial Monitoring Overview

and Scrutiny Panel

The Chair of this Panel, Councillor McCauley informed the Commission of the following upcoming Task and Finish Groups; Collection of Council Tax and use of Bailiffs and Children and Young People’s Services Budget.

 

*           Resolved that the report and verbal updates be noted.

 

-oOo-

31.

Budget 2018 - 2020

·         Verbal update to clarify the Commission's approach to scrutiny of the budget 2018 - 2020

Additional documents:

Minutes:

As part of the Annual Scrutiny Work Programme the Overview and Scrutiny Commission considers the Council’s Budget. This includes reviewing its budget strategies, budget reports and Portfolio Spending Plans.

 

The Scrutiny Manager informed the Overview and Scrutiny Commission that the Provisional Portfolio Spending Plan for 2018/19 was to be considered at the meeting of the Cabinet held in January 2019.

In order to undertake scrutiny of the budget within the necessary timescales, it was proposed that the Provisional Portfolio Spending Plan for 2018/19 be circulated to all Members and that the Chairman of each Panel then takes the lead in reviewing the budget reports in relation to their portfolio areas.


The Scrutiny Manager informed the Overview and Scrutiny Commission that outcomes and findings from these review meetings by Panel would feedback to the Commission at it’s meeting scheduled for 4 February 2019.

*           Resolved that the proposal and timescales for the Scrutiny review of the Council’s Budget be agreed.

 

-oOo-