Venue: Room 10 - Town Hall
Contact: Joanne Griffiths MBE 01744 673219
Apologies for Absence
Apologies for Absence were received from Councillors Burns, D Long, Neal and Quinn.
* Resolved that the Minutes of the meeting held on 21 May 2018, be approved and signed.
Declarations of Interest from Members
No Declarations of Interest from Members were made.
Terms of Reference for the Audit and Governance Committee required
it to consider reports from the Audit and Financial Monitoring
Overview and Scrutiny Panel regarding audit reviews it has
considered in year.
Overview and Scrutiny Panel was a key element of these
A progress report was provided at Appendix 1 and provided summary information in relation to meetings held and matters considered.
* Resolved that the report be noted.
Robin Baker presented a report which informed Members of the Audit Findings for the year ended 31 March 2018.
The report had been prepared in accordance with the Local Audit and Accountability Act 2014, the National Audit Office Code of Audit Practice and the requirements of the International Standards of Auditing 260 (ISA).
The report provided a summary of the work undertaken by the Council’s external
Auditors, Grant Thornton, during their audit of the Council’s Financial Statements and the assessment of how well the Council used and managed its resources to deliver value for money.
The report stated that the auditors anticipated providing Members with an unqualified opinion on the financial statements and they were satisfied that, in all significant respects, the Council had proper arrangements to secure economy, efficiency or effectiveness in the use of its resources.
The Council was required to provide a letter of representation to its Auditors which was attached at Appendix B to the report.
(1) the report be noted; and
(2) the letter of representation on behalf of the Council and those charged with governance be approved.
A report was submitted which informed Members that the Accounts and Audit
Regulations 2015 and the Local Audit and Accountability Act 2014 prescribed statutory arrangements and required that the responsible financial officer must, no later than 31 May immediately following the end of a year, sign and date the
Statement of Accounts, and certify that it ‘presents a true and fair view’ of the financial position of the body at the end of the year to which it relates and of that body’s income and expenditure for that year.
Members were informed that no later than 31 July in the year
immediately following the end of the year to which the Statement of
Accounts relates, the Council must: -
(i) consider the
Statement of Accounts;
(ii) following that consideration, approve the Statement of Accounts by way of
(iii) following approval, ensure that the Statement of Accounts is signed, dated
and published, together with any certificate, opinion or report issued, given
or made by
This process mirrored standard practice amongst the private sector and other public sector bodies. The key milestones for this Council for the 2017-2018 Statement of
Accounts were highlighted in the report.
* Resolved that the Council’s Statement of Accounts for the financial
year 2017-2018 be approved.
A report was submitted on the powers used by Council under the Regulation of
Investigatory Powers Act 2000 (RIPA) for the period of April to June 2018.
The Act regulates covert investigations by a number of bodies, including local authorities. It was introduced to ensure that individuals’ rights were protected while also ensuring that law enforcement agencies had the powers they need to conduct investigations effectively.
The Council is included within the RIPA framework with regard to the authorisation of both directed surveillance and of the use of covert human intelligence sources (CHIS). Since the introduction of the Protection of Freedoms Act 2012, the
Council is now only able to use powers under RIPA if it is for the purpose of preventing or detecting crime or preventing disorder subject to the “serious offence test”.
* Resolved that the Council’s use of its RIPA powers for the period
April to June 2018 be noted.