Agenda and minutes

Audit and Governance Committee - Monday, 30th July, 2018 5.30 pm

Venue: Room 10

Contact: Joanne Griffiths MBE  01744 673219

No. Item


Apologies for Absence


Apologies for Absence were received from Councillors Burns, D Long, Neal and Quinn.


Minutes of the meeting held on 21 May 2018 pdf icon PDF 74 KB


*           Resolved that the Minutes of the meeting held on 21 May 2018, be approved and signed.


Declarations of Interest from Members


No Declarations of Interest from Members were made.


Progress Report - Audit and Financial Monitoring Overview and Scrutiny Panel pdf icon PDF 257 KB

Additional documents:


The Terms of Reference for the Audit and Governance Committee required it to consider reports from the Audit and Financial Monitoring Overview and Scrutiny Panel regarding audit reviews it has considered in year.

Sound and robust internal control and risk management frameworks were essential elements of good corporate governance and the Audit and Financial Monitoring

Overview and Scrutiny Panel was a key element of these arrangements.

The work of the Audit and Financial Monitoring Overview and Scrutiny Panel was determined by the annual Internal and External Audit Plans that provide details of the reviews to be undertaken in the year.


A progress report was provided at Appendix 1 and provided summary information in relation to meetings held and matters considered.


*           Resolved that the report be noted.


Grant Thornton - Audit Findings Report (Year Ending 31 March 2018) pdf icon PDF 14 KB

Additional documents:


Robin Baker presented a report which informed Members of the Audit Findings for the year ended 31 March 2018.


The report had been prepared in accordance with the Local Audit and Accountability Act 2014, the National Audit Office Code of Audit Practice and the requirements of the International Standards of Auditing 260 (ISA).


The report provided a summary of the work undertaken by the Council’s external

Auditors, Grant Thornton, during their audit of the Council’s Financial Statements and the assessment of how well the Council used and managed its resources to deliver value for money.


The report stated that the auditors anticipated providing Members with an unqualified opinion on the financial statements and they were satisfied that, in all significant respects, the Council had proper arrangements to secure economy, efficiency or effectiveness in the use of its resources.


The Council was required to provide a letter of representation to its Auditors which was attached at Appendix B to the report.


*           Resolved that:

(1)        the report be noted; and

(2)        the letter of representation on behalf of the Council and those charged with governance be approved.



St Helens Council - Approval of Statement of Accounts 2017/18 pdf icon PDF 13 KB

Additional documents:


A report was submitted which informed Members that the Accounts and Audit

Regulations 2015 and the Local Audit and Accountability Act 2014 prescribed statutory arrangements and required that the responsible financial officer must, no later than 31 May immediately following the end of a year, sign and date the

Statement of Accounts, and certify that it ‘presents a true and fair view’ of the financial position of the body at the end of the year to which it relates and of that body’s income and expenditure for that year.


Members were informed that no later than 31 July in the year immediately following the end of the year to which the Statement of Accounts relates, the Council must: -

(i)         consider the Statement of Accounts;

(ii)        following that consideration, approve the Statement of Accounts by way of

resolution; and

(iii)       following approval, ensure that the Statement of Accounts is signed, dated

and published, together with any certificate, opinion or report issued, given

or made by its Auditor.

This process mirrored standard practice amongst the private sector and other public sector bodies. The key milestones for this Council for the 2017-2018 Statement of

Accounts were highlighted in the report.


*           Resolved that the Council’s Statement of Accounts for the financial

year 2017-2018 be approved.


Regulation of Investigatory Powers (RIPA) Council's Use of Powers pdf icon PDF 81 KB


A report was submitted on the powers used by Council under the Regulation of

Investigatory Powers Act 2000 (RIPA) for the period of April to June 2018.


The Act regulates covert investigations by a number of bodies, including local authorities. It was introduced to ensure that individuals’ rights were protected while also ensuring that law enforcement agencies had the powers they need to conduct investigations effectively.


The Council is included within the RIPA framework with regard to the authorisation of both directed surveillance and of the use of covert human intelligence sources (CHIS). Since the introduction of the Protection of Freedoms Act 2012, the

Council is now only able to use powers under RIPA if it is for the purpose of preventing or detecting crime or preventing disorder subject to the “serious offence test”.


*           Resolved that the Council’s use of its RIPA powers for the period

April to June 2018 be noted.