Agenda and minutes

Audit and Governance Committee
Monday, 29th July, 2019 5.30 pm

Venue: Room 10

Contact: Joanne Griffiths MBE  01744 673219

Media

Items
No. Item

12.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillors Groucutt, Murphy and Pearson.

13.

Minutes of the meeting held on 30 May 2019 pdf icon PDF 74 KB

Additional documents:

Minutes:

*           Resovled that the minutes of the meeting held on 30 May 2019, be approved and signed.

14.

Declarations of Interest from Members

Additional documents:

Minutes:

No Declarations of Interest from Members were made.

15.

Progress Report - Audit and Financial Monitoring Overview and Scrutiny Panel pdf icon PDF 52 KB

Additional documents:

Minutes:

The Terms of Reference for the Audit and Governance Committee required it to consider reports from the Audit and Financial Monitoring Overview and Scrutiny Panel regarding audit reviews it has considered in year.

 

Sound and robust internal control and risk management frameworks were essential elements of good corporate governance and the Audit and Financial Monitoring

Overview and Scrutiny Panel was a key element of these arrangements.

 

The work of the Audit and Financial Monitoring Overview and Scrutiny Panel was determined by the annual Internal and External Audit Plans that provide details of the reviews to be undertaken in the year.

 

A progress report was provided at Appendix 1 and provided summary information in relation to meetings held and matters considered. Councillor D Long, Chairman of the Audit and Financial Monitoring Overview and Scrutiny Panel had sent apologies that he was unable to report in person to the Committee.

 

*          Resolved that the report be noted.

16.

Grant Thornton - Audit Findings Report (Year Ending 31 March 2019) pdf icon PDF 73 KB

Additional documents:

Minutes:

Mark Heap, the Engagement Lead from Grant Thornton presented a report which informed Members of the Audit Findings for the year ended 31 March 2019.

 

The report had been prepared in accordance with the Local Audit and Accountability Act 2014, the National Audit Office Code of Audit Practice and the requirements of the International Standards of Auditing 260 (ISA).

 

The report provided a summary of the work undertaken by the Council’s external

Auditors, Grant Thornton, during their audit of the Council’s Financial Statements and the assessment of how well the Council used and managed its resources to deliver value for money.

 

The report stated that the auditors anticipated providing Members with an unqualified opinion on the financial statements and they were satisfied that, in all significant respects, the Council had proper arrangements to secure economy, efficiency or effectiveness in the use of its resources.

 

The Council was required to provide a letter of representation to its Auditors which was attached at Appendix B to the report.

 

*           Resolved that:

 

(1)        the report be noted; and

 

(2)        the letter of representation on behalf of the Council and those charged with governance be approved.

17.

St Helens Council - Approval of Statement of Accounts 2018/19 pdf icon PDF 70 KB

Additional documents:

Minutes:

A report was submitted which informed Members that the Accounts and Audit

Regulations 2015 and the Local Audit and Accountability Act 2014 prescribed statutory arrangements and required that the responsible financial officer must, no later than 31 May immediately following the end of a year, sign and date the

Statement of Accounts and certify that it ‘presents a true and fair view’ of the financial position of the body at the end of the year to which it relates and of that body’s income and expenditure for that year.

 

Members were informed that no later than 31 July in the year immediately following the end of the year to which the Statement of Accounts relates, the Council must: -

 

(i)        consider the Statement of Accounts;

 

(ii)       following that consideration, approve the Statement of Accounts by way of

resolution; and

 

(iii)       following approval, ensure that the Statement of Accounts is signed, dated

and published, together with any certificate, opinion or report issued, given

or made by its Auditor.

 

This process mirrored standard practice amongst the private sector and other public-sector bodies. The key milestones for this Council for the 2018-2019 Statement of

Accounts were highlighted in the report.

 

*          Resolved, subject to the completion of the audit process and receipt of final audit opinion, that the Council’s Statement of Accounts for the financial year 2018-2019 be approved.

18.

The Role of the Head of Internal Audit pdf icon PDF 53 KB

Additional documents:

Minutes:

A report was submitted which updated Members that the Chartered Institute of Public Finance & Accountancy (CIPFA) ‘Statement on the Role of the Head of Internal Audit’, was published in April 2019 and presented to the Audit and Governance Committee at its meeting held on 30 May 2019.

 

An assessment had been made on how the Council was aligned to the responsibilities which found that there was a significant level of compliance already in place.

 

An action plan had been produced to address the small number of gaps identified which was attached

 

*          Resolved that the report be noted.