Venue: Room 10
Contact: Democratic Services (01744) 676109
Apologies for Absence
Apologies for absence were received from Councillor Clarke, Gill and Pearl.
* Resolved that the Minutes of the meeting held on 21 June 2017, be
approved and signed.
Declarations of Interests from Members
No Declarations of Interest from Members were made.
Councillor Wiseman here entered the meeting.
(Reported to Cabinet
on 23 August 2017)
The report provided regular monitoring of both budgetary and performance information in order to ensure the delivery of efficient, effective and value for money services that met the needs and expectations of the customers and communities that the Council served.
report also provided an analysis of budget and performance for each
of the Council’s Portfolios and on the overview of the
budgetary position covering revenue and capital budgets along with
key actions being taken to ensure Portfolios remained within
allocated cash limits. The performance section commented on
significant issues around the delivery of services, the position of
the Council’s performance measures and action required to
address any identified concerns in relation to performance or
(2) the following information be provided to the Panel:
an updated figure on the percentage of
children in care having had a health assessment in the previous 12
b. the three young people omitted from the percentage of care leavers aged 19-21 in employment, education or training figures;
(3) an update report on the long term future of the Golf Course and Driving Range be brought to the next meeting of this Panel with a final outcome report being brought to the meeting of this Panel scheduled for 24 January 2018;
(4) an update report be provided regarding interim arrangements for access to central library services; and
(5) a report be
provided to the Panel on the process regarding the criteria for and
assessment of the provision of ‘essential services’
within the Council.
Councillors Murphy and Neal here left the meeting.
(Reported to Cabinet
on 19 July 2017)
A report was submitted and outlined by the Business Support Manager (Corporate Services)which had been presented to a meeting of the Cabinet held on 19 July 2017. The purpose of the report was to seek Cabinet’s recommendations to Council to:-
(i) approve the latest Capital Programme as shown at Annex A;
(ii) approve the revised General Fund Budget for 2017/18 as detailed in Section 2;
(iii) note the latest Financial Risks, Reserves and Balances position;
(iv) note the Treasury Management Position Statement; and
(v) note the Corporate Risks Statement.
* Resolved that:
report be noted;
the Business Support Manager
(Corporate Services) to provide training for the Panel prior to the
next meeting in November; and
an update report be provided to the Panel regarding
The terms of reference for the Panel required it to consider internal and external reports and to receive relevant reports in order to review and scrutinize the financial performance of the Council.
The Panel considered the Council’s draft 2016-17 Statement of Accounts at it’s meeting held on 21 June 2017 and were advised of the processes relating to the audit of that Statement and the opportunity for Local Government Electors via their public inspection rights.
The audit had been conducted and the Audit and Governance Committee considered Grant Thornton’s Audit Findings Report at its meeting held on 7 August 2017.
Grant Thornton subsequently issued their Independent Auditor’s Report (Auditor Opinion) to the Members of the Council on 15 August 2017.
Copies of Grant Thornton’s Audit Findings Report and their Independent Auditor’s Report (Auditor Opinion) were provided at Appendix A and B to the report.
* Resolved that the report be noted.
Exclusion of the Public
Recommended that the public be excluded from the meeting during consideration of the following items for the reasons stated:
8-9 Exempt information concerning the financial or business affairs of any particular person (Para 3 of Schedule 12a)
* Resolved that the public be excluded from the meeting during consideration of the following item for the reason stated:
Minutes Reason (Under the Local Government Act 1972)
17 & 18 Exempt information relating to the financial or business affairs of any particular person (Para 3 of Schedule 12A)
Adoption - Update
At a meeting of this Panel held on 26 April 2017
Members considered the Adoption internal audit and
action plan and resolved that that progress towards the
implementation of agreed actions be presented to a future
(2) the adoption team be thanked for their work in addressing the recommendations.
Internal Audit Reports
A report was submitted and outlined by the Audit Manager which informed Members of recent Internal Audit Reviews undertaken.
Attached at Appendices 1 to 13 were Executive Summaries and agreed actions in regard to:
Appendix 1 – Decision Making;
Appendix 2 – Social Media;
Appendix 3 – Careline;
Appendix 4 – Catering;
Appendix 5 – Additional Needs;
Appendix 6 – Case Recording (Quality Assurance);
Appendix 7 – Housing Options;
Appendix 8 – Leaving Care;
Appendix 9 – LSCB Follow Up;
Appendix 10 – Occupational Therapy;
Appendix 11 – Council Tax;
Appendix 12 – Business Rates; and
Appendix 13 – Software Licence Management
The overall Audit Opinion of Substantial assurance was welcomed by the Panel in respect of the reviews for Social Media, Careline, Catering, Additional Needs, Housing Options, LSCB Follow Up, Occupational Therapy and Software Licence Management respectively.
The overall Audit Opinion of High Assurance was also welcomed in respect of reviews for Council Tax and Business Rates respectively.
However, concerns were raised over three reports where Audit Opinion was that of Limited Assurance. These reports related to Decision Making (Corporate Services), Case Recording Quality Assurance and Leaving Care (People’s Services).
the report be noted; and
(2) an update of the Case Recording Action Plan, and progress towards the implementation of agreed actions, including Supervision Policy, be produced and presented to the next meeting of this Panel.