Agenda and minutes

Overview and Scrutiny Commission
Monday, 3rd June, 2019 5.30 pm

Venue: Room 10

Contact: Mrs KM Howard  01744 676106

Media

Items
No. Item

1.

Appointment of Chairman

Additional documents:

Minutes:

*          Resolved that Councillor Bowden be appointed as Chairman of the Overview and Scrutiny Commission.

 

Councillor Bowden here took the Chair.

2.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillors Fulham, D Long, Pritchard and Sweeney and Mr D Thorpe.

3.

Minutes of the meeting held on 1 April 2019 pdf icon PDF 95 KB

Additional documents:

Minutes:

*           Resolved that the Minutes of the meeting held on 1 April 2019 be approved and signed.

4.

Declaration of Interest from Members

Additional documents:

Minutes:

No Declarations of Interest from Members were made.

5.

Public Notice of Key Decisions pdf icon PDF 57 KB

Additional documents:

Minutes:

A report was submitted which updated the Overview and Scrutiny Commission on Key Decisions that the Cabinet expected to make.  Members were informed that there were a number of Key Decisions expected to be made within areas which would be subject to each Scrutiny Panel’s key policies and strategy reviews.

 

A brief description of each Key Decision had been included in the report for Members to consider and identify any issues of particular relevance to be taken into account in the key policy/strategy reviews.

 

A Public Notice of Key Decisions published on 14 May 2019 was attached at Appendix 1 to the report.

 

*           Resolved that the report be noted.

6.

Terms of Reference pdf icon PDF 67 KB

Additional documents:

Minutes:

A report was submitted which detailed the Terms of Reference of the Overview and Scrutiny Commission as follows:

           

The Commission is responsible for all Overview and Scrutiny functions on behalf of the Council, and in particular:

 

           To appoint and work with the individual Overview and Scrutiny Panels to develop and agree the annual Overview and Scrutiny work programme.

 

           Hold regular discussions with the Cabinet and Strategic Directors to identify priority topics for consideration by scrutiny.

 

           Identify and take responsibility for items that transcend the terms of reference of, or that fall outside the remit of, the individual Panels.

 

           Consider the Council’s Budget Strategy and budget proposals made by the Cabinet and decide if consultation or representations need to be made.

 

           Consider strategic Council policy decisions and decide if consultation or representations need to be made.

 

           To make representations to the Cabinet, and Council if necessary, on any issues or areas of concern arising from the overview and scrutiny process.

 

           To receive regular updates and communicate with the Transformation Board in their role of delivering the four-borough level strategic objectives, sustainable health and social care, growing the economy, raising aspiration and ambition and being better connected.

 

           Produce an Annual Overview and Scrutiny Report detailing all scrutiny activity for the year.

 

           Co-ordinate the Members’ Overview and Scrutiny learning programme to facilitate continuous improvement of the overview and scrutiny function.

 

           To receive regular updates on the activities of the Liverpool City Region Combined Authority Scrutiny Panel.

 

 

The Terms of Reference of the Audit and Financial Monitoring, Children and Young People’s Services, Environment, Regeneration, Housing, Culture and Leisure, Health and Adult Social Care and Safer Communities Overview and Scrutiny Panels were also submitted for Members’ information.

 

*           Resolved that the report be noted.

7.

Composition of Overview and Scrutiny Panels pdf icon PDF 68 KB

Additional documents:

Minutes:

A report was submitted which allocated seats on the various Panels of the Overview and Scrutiny Commission in order to comply with Section 15 of the Local Government and Housing Act 1989 and to make appointments to those seats in accordance with Section 16.

 

Under the terms of Section 15 of the Local Government and Housing Act 1989 where a Council is divided into different Political Groups in accordance with the Local Government (Committees and Political Groups) Regulations 1990, as this one is, seats on all Committees have to be allocated to give effect to the following principles:

 

(a)        all the seats on Committee are not to be allocated to the same political group;      

 

(b)        the majority of seats on a Committee should be allocated to the group which has the majority of the Authority's membership;

 

(c)        subject to (a) and (b) above, the total number of seats on Committees must be allocated in proportion to the political strength on the Council; and

 

(d)        subject to (a), (b) and (c) above the number of seats on each Committee must be allocated in proportion to the political strength on the Council

 

The political make-up of the Council was set out below:

 

Labour

37 Seats

Liberal Democrat

4 Seats

Conservative

3 Seats

The Independents

2 Seats

Green

2 Seats

 

Section 16 of the above Act provides that after the allocation of seats had been determined, that the seats be allocated to Political Groups.  The seats are the property of the various Political Groups for appointment.

 

The appointment of Members in line with the wishes of the Groups were shown in the recommendations.

 

*          Resolved that:

 

(1)          in order to comply with Section 15 of the Local Government and Housing Act 1989, the seats on the following Panels be allocated as detailed below:

 

 

 

Total

Lab

Lib Dem

Con

Ind

Green

1

Audit and Financial Monitoring Overview and Scrutiny

8

6

1

1

0

0

2

Children and Young People’s Services Overview and Scrutiny

8

6

1

1

0

0

3

Environment, Regeneration, Housing, Culture and Leisure Overview and Scrutiny

8

6

1

1

0

0

4

Health and Adult Social Care Overview and Scrutiny

10

8

1

1

0

0

5

Safer Communities Overview and Scrutiny

8

6

1

1

0

0

 

 

42

32

5

5

0

0

 

(2)          in order to comply with Section 16 of the Local Government and Housing Act 1989, the appointments to those seats allocated in accordance with Section 15 be as shown below:

 

1.    Audit and Financial Monitoring

Lab

6

Councillors

Bowden, Chalrton, D Long, Neal, Sweeney and Uddin

LD

1

Councillor

Smith

Con

1

Councillor

Reynolds

 

2.    Children and Young People’s Services

Lab

6

Councillors

Bowden, Charlton, Howard, T Long, McDonnell and C Preston

LD

1

Councillor

Sims

Con

1

Councillor

Mussell

Co-Opted (Voting)

Mr D Thorpe (Church of England)

Mr C Williams (Roman Catholic Church)

Mrs P Burke, Parent Governor (Primary)

Ms P Lawson, Parent Governor (Secondary)

Ms J Leybourne, Parent Governor (Special)

 

3.  ...  view the full minutes text for item 7.

8.

Scrutiny Work Programme 2019/2020

Additional documents:

Minutes:

Members were informed that the consultation on the Scrutiny Work Programme was underway and that suggestions for topics for inclusion in the work programme had been sought from Members, Council Officers, members of the public and other stakeholders such as community and voluntary groups and local businesses.

It was proposed, in order to progress the Work Programme that each Panel identify any additional topics and feedback proposed topics to the Commission for review and decision.

 

*           Resolved that:

           
(1)        the verbal report be noted; and

 

(2)        an update report on the Annual Scrutiny Work Programme 2019/2020 be brought to the next meeting of the Commission scheduled for 15 July 2019 detailing a draft work programme from each Overview and Scrutiny Panel.

 

-oOo-